Chair and Board

 时间：2021年10月15日 22:00（美东时间）

与会人：李逊, 黄河,胡荣湘, 李先进, 牛磊, 黄森华, 迟世宏,谭雪环

主持：胡荣湘

会议记录/文档存档： 胡荣湘（秘书长）/刘多（秘书处)

Meeting Minute：

1. Finance
   1. Investment Proposal:
   2. Merril Lynch has sent in the investment proposal. Finance committee agrees to choose option 2 from the investment proposal.
   3. Need signature from ALL board members on the Merril Lynch EMA account agreement. Sean Li and Steven Li to send in their signatures after the board meeting, rest of board members (except the inactive board member Huadong Pang).
2. Motion to remove in-active board director Huadong Pang:
   3. Huadong Pang has been in-active and absent from the recent 3 quarterly board meetings. He had told board in Q1’21 meeting that he cannot attend board activities due to personal reasons. In order to prevent Huadong’s inactive status to cause issue in USTCAF board business, and according to the USTCAF bylaw Section 3.13, the board of directors John Hu胡荣湘 and Harry Huang 黄河have motioned to remove Huadong Pang from board of director. Voting is approved unanimously by all 8 board members attending the meeting. Voting record below:

Yes: 李逊, 黄河, 李先进, 牛磊, 黄森华, 迟世宏, 谭雪环, 胡荣湘

3. USTCAF Teaching and Faculty Awards :
   1. 2021 USTCAF Teaching and Faculty Award candidates have been submitted by USTC. USTCAF will vote to choose the awardees.
   2. Since this year the award ceremony is not tied to the teacher’s day in China, USTCAF board has a few more weeks to review the materials in-detail before voting to choose the awardees.
   3. It is also discussed and agreed by the board to:
      1. Publish all candidates’ names to the USTCAF members’ list (公示), for USTCAF members to review and give any feedback.
      2. After USTCAF board has finalized the awardees, the name list and a brief version (without info that has privacy concern) of the awardee’s profile will also be published to USTCAF members’list.

• Sean also brought up for discussion whether AF can leverage USTC’s representatives from each awardee’s department to form a committee and select the awardees for AF.

4. Election for USTCAF 2022 board：
   2021. Half of the current USTCAF board members will finish the 2-year term by end of 2021. Election notice for new 2022 board members has been sent out by secretary office.
   2022. So far 3 board members (李逊, 胡荣湘, 迟世宏) have submitted their candidacy. One USTCAF member/volunteer 洪振尘 has said will officially submit candidacy soon. 李先进 and 谭雪环will also submit candidacy. Secretary office and board members will continue to promote to USTCAF members to solicitate for more candidates.
5. Others
   1. 牛磊propose USTCAF President迟世宏 to give a USTCAF annual plan at the beginning of each year, then board can assign resource to support. Every board member can also propose some additional USTCAF plan too.
   2. Harry will have some suggestion to improve the USTCAF webpage, will join IT working group to work out the details there.
   3. 牛磊will summarize USTCAF faculty/Teaching award winners’ information from the past years, to help further promote USTCAF programs.

时间：2021年4月2日 22:00（美东时间）

与会人：迟世宏, 胡荣湘, 李先进, 李逊, 黄河, 牛磊, 黄森华, 谭雪环

主持：迟世宏

会议记录/文档存档： 胡荣湘（秘书长）/刘多（秘书处)

会议纪要：

1. 2020 财务 (胡荣湘/李逊)
   1. 2020 运营费用比往年高，主要增加的费用是开始使用CPA来做电子报税, 和秘书处费用不再能从别的渠道共享部分花销。
   2. 2020年报税已经约好CPA在4月底左右完成。年度财报还需要完成跟新创对账部分。
2. USTCAF Investment proposal (黄河)
   1. Harry has contacted 5 finance management companies for separated manage account proposal for USTCAF. These 5 companies are: BofA ML, Fidelity, JP Morgan, UBS, Vanguard.
   2. A summary of score cards for all five companies are presented.
   3. Shihong, Harry and USTCAF finance team will draft a proposal and capturing the benchmark and escape pass, for the board to vote on.
3. 爱心奖 （谭雪环、迟世宏）：
   1. 有GW捐助人提出贫困生的标准核定问题，爱心奖负责人需要跟进和跟科大厘清．
   2. ＧＷ新闻稿需要告知校友们GW资助金额从今年新评选的GW开始升高到每年4500元人民币。
4. 关于设立USTCAF Chief Security Officer的提议 （牛磊）
   1. 提议设立USTCAF Chief Security Officer掌管AF的IT， Gsuite等，规范个人数据的保护，和保证AF工作和文档的连续性。
   2. 牛磊提议由李嘉做USTCAF Chief Security Officer。
   3. 牛磊根据这次理事会讨论的意见，draft a formal resolution for follow up voting.
5. USTCAF Documentation 的讨论
   1. 牛磊建议AF考虑用Gsuite 来做 AF documentation
   2. 中国国内的理事和秘书处能否顺畅的使用Gsuite是个潜在的问题。 牛磊会先尝试看秘书处Helen能否使用Gsuite,同时也跟李嘉讨论可行性。
6. Ambassador program　和　AF的Seminars/Events　（李先进）
   1. Run events to train the team
   2. Build volunteer teams and give them growth opportunities and mentoring
   3. USTCAF to host a few more events together with local alumni associations, including a big event in Sept.
7. 今年科大学生的飞跃计划　（John bring up to the board for Ellen）
   1. Ellen to get a detailed proposal for board to consider.
   2. John propose to also leverage this as an opportunity to recruit USTCAF volunteers.

时间：2021年7月16日 22:00（美东时间）

与会人：李逊, 黄河,胡荣湘, 李先进, 牛磊, 黄森华, 迟世宏

主持：胡荣湘

会议记录/文档存档： 胡荣湘（秘书长）/刘多（秘书处)

会议纪要：

1. Resolution on Forming “USTCAF Finance Committee Charter”
   1. Detailed discussions on investment proposal and the resolution can be found in USTCAF basecamp under:

AF 理事会事务: 关于投资提案讨论的记录 (basecamp.com)

1. To form USTCAF Finance Committee. This committee will make the investment decisions for operation team to execute.
2. Voting results from the board: Resolution is approved by the board

Yes: 李逊, 黄河, 李先进, 牛磊, 黄森华, 胡荣湘

Not present: 迟世宏

2. Proposal for the 2021 USTCAF Finance Committee:
   1. 2021 Finance committee consists of the following members:
      1. 黄河 (Chair), 迟世宏, 李先进, 牛磊, 胡荣湘
   2. Voting results from the board: proposal is approved by the board

Yes: 李逊, 黄河, 李先进, 牛磊, 黄森华, 胡荣湘

Not present: 迟世宏

1. 黄河will call committee meetings to decide on investment proposal
2. Will also seek ways to mitigate risk for the impact of potential financial crisis on AF assets.

3. USTCAF event around USTC anniversary：
   1. Will hold a large online event on Saturday Sept 11^th (US time).
   2. 李先进 will lead the planning of this event, with supports from all board members.
4. Establish mentors/mentees groups for 2018-2021 yrs goodwill and Chen-lin scholarship receipts and sponsors, individually and as a whole for helping the students in more meaningful ways. This is voluntary, matched, and flexible relationship.
   1. 迟世宏 briefed the board on the details of the proposal. 世宏will lead this activity.

时间：2020年12月18日 22:00（美东时间）

与会人：

USTCAF2020理事：迟世宏, 谭雪环, 王艾伦, 胡荣湘, 李先进, 李逊, 庞华栋

USTCAF2021理事：迟世宏, 谭雪环, 胡荣湘, 李先进, 李逊, 庞华栋, 黄河, 牛磊, 黄森华

主持：迟世宏（2020理事会主席）

会议记录/文档存档： 胡荣湘（秘书长）/刘多（秘书处)

会议纪要：

1. 2020理事会Q4会议：

出席的USTCAF2020理事：迟世宏, 谭雪环, 王艾伦, 胡荣湘, 李先进, 李逊, 庞华栋

1)    迟世宏主席总结了USTCAF 2020Q4 的工作进展和Q3理事会后需要跟进的几项工作。

1. 另附秘书处工作报告 （开会前放在basecamp, 会议中不详细展开讨论) -Helen

2)    迟世宏和胡荣湘汇报了AF  Investment Task Force 的情况。

3)    王艾伦汇报了AF  PR group的情况.

4)    提案和表决结果:

1. 设立理事会正式授权的GW Manager. RESOLUTION: GBR-2020-41 ESTABLISHING THE POSITION OF GOODWILL MANAGER

理事会投票表决通过了提案. 投票结果: 7票赞成-- 迟世宏, 谭雪环, 王艾伦, 胡荣湘, 李先进, 李逊, 庞华栋

1. 理事会正式任命谭雪环为GW Manager. RESOLUTION: GBR-2020-42 APPOINTMENT OF GOODWILL MANAGER

理事会投票表决通过了提案. 投票结果: 7票赞成-- 迟世宏, 谭雪环, 王艾伦, 胡荣湘, 李先进, 李逊, 庞华栋

1. 从下一年度评审开始，提高GW资助金额到4500元人民币（以前的3000人民币一年资助已经10多年未根据费用上涨而调整）。RESOLUTION: GBR-2020-43 INCREASING GOODWILL AWARD AMOUNT

理事会投票表决通过了提案. 投票结果: 7票赞成-- 迟世宏, 谭雪环, 王艾伦, 胡荣湘, 李先进, 李逊, 庞华栋

2. 2021理事会第一次会议：

USTCAF2021理事：迟世宏, 谭雪环, 胡荣湘, 李先进, 李逊, 庞华栋, 黄河, 牛磊, 黄森华

1） 新老理事相互介绍，2020届理事会主席向新理事简略介绍AF历史以及现状，现场交流

以及释疑

2)    提案和表决结果:

1. 提名迟世宏为UATCAF执行团队President

理事会投票表决通过了提案. 投票结果: 9票赞成-- 迟世宏, 谭雪环, 胡荣湘, 李先进, 李逊, 庞华栋, 黄河, 牛磊, 黄森华

3)    USTCAF2021理事会主席和副主席选举：

1. 主席选举结果： 李先进当选2021理事会主席。

李先进（6 票），黄河（2票）

1. 副主席选举结果： 黄河当选2021理事会副主席。

黄河（8票）

4)    AF Investment Proposal：

75. 胡荣湘介绍了USTCAF现在的资产配置：　总资产150万美金， 其中～５０％ （75.5万美元 Schwab S&P500）, 41.3万美元AF帐上的现金， 28万美元在partner holding科大教育基金会用于及时发放各项奖助学金等，5.2万美元在partner holding (新创代收)
76. 2020理事会有几次关于投资和找关于专业投资人的讨论
77. 黄河介绍了对投资组合和Hire External Investment Manager的几项建议。理事会讨论决定黄河在下次理事会左右的时间点提出具体方案供理事会做决定。

5)    理事会讨论了除了现有的Programs以外，如何能更好的服务USTCAF的会员和科大校友。