| Resolution GBR-2010026 |
| Title On legal review of 2009 Bylaws, 2009GB |
| Content
January 6th, 2010
Note: AF is a shorthand name for USTC Alumni Foundation (USTCAF); GB stands for the governing board of USTCAF. GB2009 refers to the governing board elected in February, 2009, which consists of 20 members.
1. Background GB2009 passed a new version of Bylaws for USTCAF during August 2009 (2009 Bylaws) in the hope to achieve higher operational efficiency, to bring formality and better structure to the organization.
In December 2009, a few former GB members, including Mr. Xun Li, Mr. Dongzi Liu and etc., pointed out that some changes and definitions in the new Bylaw may conflict with the spirit of the previous Bylaw (2003 Bylaws) and potentially might not totally comply with the corporate laws mandated in Delaware State, which the AF is formally registered as a non-profit organization. On December 28th 2009, Mr. Li, Xun filed a lawsuit against the USTCAF challenging the legitimacy of GB2009 and therefore the lawfulness of the 2009 Bylaws.
GB2009 had been very careful in the process of revising the Bylaws and had taken great efforts to make sure that the new Bylaws comply with the Delaware State laws. However, members of GB2009 do not possess the specific expertise to be absolutely sure on all the legal issues. On the other hand, in order to maintaining the traditionally near-zero operational cost, following the tradition of the past revisions of the bylaws, GB2009 did not retain legal professionals reviewing the Bylaws before the Bylaws were passed.
2. Resolution
Under such a situation, it is GB2009’s fiduciary duty to retain legal professionals to review the 2009 Bylaws to make sure the Bylaws are in total compliances with the US federal and Delaware State corporate laws.
Hereby, GB2009 decided to take the following actions:
3. Bill of Conflicts
Were there any conflict on the content of this resolution, USTCAF will reserve the final rights to interpret this article. The decisions made by GB on matters related to 2009 Bylaws are final.
4. Exemptions
Any exemption from the guidelines listed in this article or modifications concerning this matter will need to be approved by at least 2/3 GB members.
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| Add'l info |
| Author CHEN Xiaogang |
| Sponsors Xue, Tian WU, Xuejun |
| Last Change 2010-Jan-15 |
About Us
| Resolution GBR-201027 |
| Title On hiring professional accountant to audit AF's finance for fiscal year 2009 |
| Content
January 15th, 2010
Note: AF is a shorthand name for USTC Alumni Foundation (USTCAF); GB stands for the governing board of USTCAF. GB2009 refers to the governing board elected in March, 2009.
1. Background USTCAF’s finance and accounting operation has been managed by AF’s treasurer, Mr. Shangyou Zhang since it incorporated in 1995. USTCAF is approaching its 15 year anniversary and has cumulated donations surpassing 2 million USD. The financial transparency and management, investment policy and management, as well as its variety taxation issues have become growing concerns for some of USTCAF’s members. As a matter of fact, USTCAF’s accounts and financial management procedures have not been audited or reviewed by any independent professional accounting firm since its inception.
2. Resolution
USTCAF GB2009 would like to request that the AF treasurer, Mr. Shangyou Zhang, engage an independent creditable accounting firm to conduct a full audit for the fiscal year of 2009 and provide professional guidelines for USTCAF’s financial management in the future as well. This audit must be performed before the USTCAF 2009 tax form be filed to the IRS. GB2009 would also like to recommend having an annual audit for future years.
The treasurer should release or make it available of the full auditing report to all of USTCAF members within one week after the auditing report will be officially available to him.
The auditing related expenses should be covered by either the operation and the professional service sub-funds, or the general fund of USTCAF.
3. Bill of Conflicts
If there be any conflict of interests, AF will reserve the final right of interpretation of this article. The decisions made by GB on matters related to professionally auditing the finance of USTCAF for fiscal year 2009 are final.
4. Exemptions
Any exemption from the guidelines listed in this article or modifications concerning this matter will need to be approved by at least 2/3 GB members.
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| Add'l info |
| Author ZHANG, Xiaohua |
| Sponsors FENG, Xin CHEN, Xiaogang |
| Last Change 2010-Jan-28 |
Resolution
GBR-201229
Title
Revised Guidelines for the USTCAF Faculty Awards
Content
This is the fifth amendment to GBR-2000-7-3 (Guidelines for the USTCAF Young Faculty Career Award) and the direct revision to GBR-2006019 (Revised Guidelines for the USTCAF Young Faculty Career Award) in response to the need to improve the operability and coverage of the USTCAF Young Faculty Career Award (YFCA).
(Note: AF is a shorthand name for USTC Alumni Foundation (USTCAF); GB stands for the governing board of USTCAF. The usage of AF or GB is exclusive in this article; no other interpretation is acceptable.)
(1) THE GOAL
To support promising young faculty members in their early career development at USTC.
(2) THE PROCESS
The Young Faculty Career Award (YFCA) is awarded annually to up to eight (8) qualified member(s) of the USTC faculty, each with a total cash amount of RMB 10,000, depending on the credentials of candidates and the availability of funds. Applications of no more than ten (10) candidates shall be submitted by USTC to USTCAF at least one month before the start of a new academic year. The GB first makes a preliminary selection of recipients and notifies USTC, then modifies this preliminary selection if necessary based on the feedback from USTC and makes the final decision on recipients. The GB announces the recipients at the beginning of a new academic year. The award is given out in one installment.
(3) QUALIFICATIONS
To qualify for the YFCA, a candidate MUST fulfill all the requirements as listed below:
(a) Be an active member of the USTC faculty at the HEFEI campus,
(b) Be nominated by USTC based on promises in research,
(c) Be a Ph.D. holder from an accredited Chinese or international institution,
(d) Be of 40 years old or younger,
(e) Be an Associate Professor or Professor at USTC,
(f) Joined USTC faculty within the last 5 years,
(g) Has not previously received YFCA or Young Faculty Achievement Award (YFAA)-,
(h) Has submitted all the application materials (see below), and
(i) Maintains on the USTC faculty during the academic year when receiving the award.
The application for YFCA must include:
(a) One page essay stating the applicant's career aspirations at USTC, and how your work and service contributed/will contribute to USTC significantly in the past and in the future,
(b) A curriculum vitae,
(c) A list of four references with at least two references from outside USTC, and
(d) Other supplemental materials that the applicant deems helpful in his/her application.
(4) RESPONSIBILITIES OF USTC
It is the responsibility of USTC to make public the selection criteria of this award to all eligible candidates. It is the responsibility of USTC to submit the list of candidates and their applications to GB in time for it to make the necessary decisions. It is the responsibility of USTC to verify the information provided in the applications including the letters of recommendations. It is the responsibility of USTC to distribute the award money and certificates to awardees when an official AF representative is not present on site. All eligible candidates should contact USTC for issues regarding nomination. AF welcomes comments and feedback from candidates and faculty members/students. AF is not liable for any disputes due to failure of USTC to comply with the above-mentioned responsibilities.
GB realizes that the standards and information used in the selection process as provided may not be the best or complete but will assume no liability for such and will reserve the right to reject any candidate based on its best judgments.
(5) STATUS OF AWARDEES
This award is intended to support promising young faculty members in their early career development at USTC and promote the excellence of USTC. If the recipient terminates his/her association with USTC for any reason during the academic year of the award, USTCAF reserves the right to withdraw the award from such a recipient. The recipient of AF's awards should bear high moral and merit standards. If a recipient is found to have serious misconduct, such as forging merit documents or participating in criminal activities, AF reserves the right to revoke the certificate of the recipient, to publicize and notify concerned parties, or to seek further legal actions if applicable. The revoked recipient will be permanently prohibited from receiving any future AF awards. The decision to revoke an award has to be approved by 2/3 majorities of GB members. Under such circumstances, there may not be awardees for a given year.
(6) BILL OF CONFLICTS
AF is the only legitimate organization in providing such an award. AF is entitled to make final decisions on the awards and revoke an award if the actions of a recipient violate the spirit of this award.
Were there any conflict of interests, AF will reserve the final rights to interpret this article. The decisions by GB on matters related to this award are final. AF bears no legal obligations to recipients of this award, USTC or concerning parties.
(7) EXEMPTIONS
Any exemption from the guidelines listed in this article or modifications concerning this award will need to be approved by at least 2/3 GB members.
Add'l info
Not Available
Author
Xiaohua Gong
Sponsors
Xun Li, Dawei Bai
Last Change
2012-07-03
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Resolution |
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Title |
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Content (Note: AF is a shorthand name for USTC Alumni Foundation (USTCAF); GB stands for the governing board of USTCAF.) 1. PURPOSE AND EXPLANATION The purpose of establishing AF named award is to accommodate the requests from donors who wish to set up award programs with specific names. This program is aimed to enhance fund raising so that AF will be able to aid more students and faculty with outstanding achievements. In addition to the right of naming the gifts, the donors will work with GB to define the nature of the awards and the criteria for recipient(s). Each award will bear its own name and with custom-made award certificate(s). There will be a dedicated webpage for each such award on AF's website, including a brief description of the award and the chronicle records of its awardees. This guideline does not introduce new categories of award, but rather, it sets standards, procedures and requirements of entitling a new award within the existing merit-based award and scholarship categories, and possibly with additional requirements. All such awards will have a two-year trial period at the beginning. The new awards will continue if no objection is raised to GB by the end of the trial periods. The awards will terminate if there are no remaining balances. 2. AWARD CATEGORIES The new award must fall into one of the existing USTCAF merit-based award categories, as determined by previous AF resolutions. At the time of drafting this guideline, there are six existing award categories:
Based on the selected award category, factors such as, but not limited to, grade, sex, school, and department can be added as extra requirements but such requirements shall not be exclusive such that only one person qualifies. 3. THE PROCEDURE 1). The donor informs AF about his/her intention of setting up a new AF named award. Upon receiving the request, GB shall initiate the procedure of establishing the new award. 2). Unless GB designates a different person, the current secretary will be the AF representative to handle this new award establishment. This AF representative will then contact the donor, and discuss the award criteria, including the category of the new award and the extra criteria the donor wish to add, if any. 3). After the initial discussion, a memo will be drafted, either by the donor or the AF representative, and it will then be submitted to GB for discussion. The memo should include at least the following information: a) the name of donor (the donor may be an individual, a group, or an institution); specify the contact person if the donor is not an individual; b) the proposed name of the award; c) the award criteria, including the award category and any other specific constraints, if any; d) the award amount and the number of awardees allowed annually; e) details supporting that the donor meet the requirement of establishing AF named award The terms on the memo will be negotiated between the donor and the GB if necessary until a mutual agreement is reached. As deemed necessary, the AF representative may also want to contact USTC side to obtain their comments. If no objection is raised to GB for five consecutive days after the submission of the latest version of the memo, it will be considered silent approval. 4). Once the memo is approved by the GB, a sub fund will be established for this award. All donations associated with this award (per donation pledge or written letters) will go to the sub fund. 5). Announcement regarding the new award will be published on AF’s website as a news article, and it will be included in the next AF newsletter. Dedicated web page for the award will be created when the first award is issued. 6). All related information will be properly documented and archived. 7). The candidate selection process for the new award will be the same as other awards under the same category, and they will be processed together for each academic year. After the awardees have been selected and confirmed by the GB, the award certificates will be made and mailed to USTC officials, who will then distribute them to the awardees. 4. FINANCIAL REQUIREMENT The donor must make commitment on one of the following: 1). Meet all the criteria as follows :
2). Or make an initial commitment over $100,000. The total committed amount may be donated in a lump sum or over a 5- to-10 year period of time. 5. BILL OF CONFLICTS AF is the only legitimate organization in authorizing new awards for the donation. AF is entitled to make final decisions on the awards and revoke any award in case of violation of terms as outlined by this article. If there is conflict of interests, AF reserves the final rights to interpret this article. Any decisions made by GB on matters regarding to the awards are final. AF bears no legal obligations to the recipients of the awards, USTC or concerning parties. 6. EXEMPTIONS Any exemption of the guidelines listed in this article and/or modifications concerning the awards will have to be approved by 2/3 of GB members. |
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Add'l info Passed on Feb 22nd 2012. Total 7 committee members, 7 of whom cast their vote, 7 “For”, 0 “against”, 0 “abstain” |
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Author |
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Sponsors |
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Last Change |
Resolution
GBR-201230
Title
Revised Guidelines for the USTCAF Young Faculty Achievement Award
Content
This is the first amendment to GBR-2006018 (Guidelines for the USTCAF Young Faculty Achievement Award) in response to the need to improve operability and coverage of the USTCAF Young Faculty Achievement Award (YFAA).
(Note: AF is a shorthand name for USTC Alumni Foundation (USTCAF); GB stands for the governing board of USTCAF. The usage of AF or GB is exclusive in this article; no other interpretation is acceptable.)
(1) THE GOAL
To recognize and award outstanding young faculty members for their prominent academic achievements at USTC and to promote academic excellence among USTC young faculty.
(2) THE PROCESS
The Young Faculty Achievement Award (YFAA) is awarded annually to one (1) qualified member of the USTC faculty, with a total cash amount of RMB 50,000, depending on the credentials of candidates and the availability of funds. In special circumstances when there is more than one truly exceptional candidate in a given year, two awards may be issued under GB's discretion. Vice versa, if no qualified candidate is available, GB may elect not to issue YFAA for a given year. Applications of no less than two (2) candidates shall be submitted by USTC to USTCAF at least one month before the start of a new academic year. The GB first makes a preliminary selection of recipients and notifies USTC, then modifies this preliminary selection if necessary based on the feedback from USTC and makes the final decision on recipients. The GB announces the recipients at the beginning of a new academic year. The award is given out in one installment.
(3) QUALIFICATIONS
To qualify for the YFAA, a candidate MUST fulfill all requirements as listed below:
(a) Be an active member of the USTC faculty at the HEFEI campus,
(b) Be nominated by USTC based on outstanding academic achievements,
(c) Be a Ph.D. holder from an accredited Chinese or international institution,
(d) Be of 45 years old or younger,
(e) Has not previously received YFAA,
(f) Has submitted all the application materials (see below), and
(g) Maintains on the USTC faculty during the academic year when receiving the award.
The application for YFAA must include:
(a) One page essay stating the applicant's academic achievements at USTC, and how your work and service contributed/will contribute to USTC significantly in the past and in the future,
(b) A curriculum vita,
(c) A list of four references with at least two references from outside USTC, and
(d) Other supplemental materials that the applicant deems helpful in his/her application.
(4) RESPONSIBILITIES OF USTC
It is the responsibility of USTC to make public the selection criteria of this award to all eligible candidates. It is the responsibility of USTC to submit the list of candidates and their applications to GB in time for it to make the necessary decisions. It is the responsibility of USTC to verify the information provided in the applications including the letters of recommendations. It is the responsibility of USTC to distribute the award money and certificates to awardees when an official AF representative is not able to be on site. All eligible candidates should contact USTC for issues regarding nomination. AF welcomes comments and feedback from candidates and faculty members/students. AF is not liable for any dispute due to failure of USTC to comply with its above-mentioned responsibilities.
GB realizes that the standards and information used in the selection process as provided may not be the best or complete but will assume no liability for such and will reserve the right to reject any candidate based on its best judgments.
(5) STATUS OF AWARDEES
This award is intended to award outstanding young faculty members for their prominent academic achievements at USTC and promote the excellence of USTC. If the recipient terminates his/her association with USTC for any reason during the academic year of the award, USTCAF reserves the right to withdraw the award from such a recipient. The recipient of AF's awards should bear high moral and merit standards. If a recipient is found to have serious misconduct, such as forging merit documents or participating in criminal activities, AF reserves the right to revoke the certificate of the recipient, to publicize and notify concerned parties, or to seek further legal actions if applicable. The revoked recipient will be permanently prohibited from receiving any future AF awards. The decision to revoke an award has to be approved by 2/3 majorities of GB members. Under such circumstances, there may not be awardees for a given year.
(6) BILL OF CONFLICTS
AF is the only legitimate organization in providing such an award. AF is entitled to make final decisions on the awards and revoke an award if the actions of a recipient violate the spirit of this award.
Were there any conflict of interests, AF will reserve the final rights to interpret this article. The decisions by GB on matters related to this award are final. AF bears no legal obligations to recipients of this award, USTC or concerning parties.
(7) EXEMPTIONS
Any exemption from the guidelines listed in this article or modifications concerning this award will need to be approved by at least 2/3 GB members.
Add'l info
Not Available
Author
Xiaohua Gong
Sponsors
Xun Li, Dawei Bai
Last Change
2012-07-03
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