Content USTCAF Outstanding New Student Award Guidelines (version 2)
0. Purpose: This award is designed to attract the most outstanding high school graduates to attend USTC. Awardees will each receive a cash award plus an award certificate. The recipient is the sole end benefactor of this award; such an award must not be transferred to the third party.
Note: AF is a shorthand name for USTC Alumni Foundation (USTCAF); GB stands for the governing board of USTCAF. The usage of AF or GB is exclusive in this article; no other interpretation is acceptable.
1. Award Categories:
(A) Award to the most outstanding students. Provincial #1 in College Entrance Examination is automatically qualified. Perspective candidates also include but are not limited to Gold Medallists in international high school student competitions in major area of high school study. The award amount is USD$1000, USTC matches to RMB 10,000.
(B) Award to exceptionally outstanding students. Provincial #2 in College Entrance Examination is automatically qualified for this category but not limited to. The award amount is USD$600, USTC matches to RMB 7,000.
(C) Award to outstanding students. Provincial top 50 in College Entrance Examination is automatically qualified for this category. Perspective candidates also include the top 5% in all USTC new students in the official College Entrance Exam to USTC. The award amount is USD$400, USTC matches to RMB 4,000.
2. Selection procedures
Each year when information concerning the criteria adopted is available, USTC should give a single complete list of candidates with detailed qualification information to the governing board of AF (GB as hitherto referred) at the earliest convenience, which is preferred to be before the new students registration if applicable. AF and GB are not responsible for later or incomplete information of candidates. GB makes decisions based on merits of candidates, as well as the availability of AF's fund balance. GB voting will make the decision on candidates.
The total award from AF each year must not exceed the total amount allocated in AF's fiscal budget that year. In consideration of the criteria, size of USTC and AF, the number of awardees is not fixed but is preferable not to exceed the number of departments in USTC. However, this does not imply that the award has any implicit or explicit relation with the department where a student is affiliated. Moreover, the budget restriction does not apply to awards made by special funds.
3. Responsibilities of USTC
It is the responsibility of USTC to make public the selection criteria of this award to all eligible candidates. It is the responsibility of USTC to submit a comprehensive list of candidates to GB in time for decision of awardees. It is of the responsibility of USTC to distribute the awards and certificates to awardees when an official AF representative is not on scene. All eligible candidates should contact USTC for issues regarding nomination. AF welcomes comments and feedback from candidates or other students but recognizes that USTC's nomination list through the official channel is the only nomination list to be based on. AF is not liable for any dispute due to failure of USTC to comply with such responsibilities.
GB recognizes that the standards and available information used may not be the sole best criteria to make a judgement on individual students from different backgrounds and education and assume no liability on the use of the standard. GB reserves the right to decline any candidate when there is no unified standard to compare between the candidates in all the new students in large. For example, #1 in any one class is not automatically eligible for this award with the exclusion of special funds. AF and GB respect the excellence of these and other students declined but is limited to award only the candidates best fit into AF's scope and goal. It is the responsibility of USTC and students in seeking appropriate award and maintaining a fair and workable standard in honoring all distinguished students.
4. Status of awardees
The recipient of AF's awards should bear high moral and merit standards. If an awardee is proven to have conducted serious misconduct, such as cheating on grades, forging merit documents, or participating in criminal activities, AF reserves the right to revoke the certificate of the awardee, to publicize and notify concerned parties, or to seek further legal actions if applicable. The revoked awardee will be permanently banned from receiving any future AF awards or joining the GB. The decision to revoke an award has to be approved by 2/3 majority of GB members.
5. Rights of awardees
This scholarship is awarded to the most talented young individuals entering USTC. AF certifies the usage of the award certificate by the recipient in seeking schools for study, employment or other honorary awards. The recipient has the rights to decline or return such an award.
6. Bill of conflicts
AF is the only legitimate organization in providing such an award. AF reserves the exclusive usage of the name of the award namely "Outstanding New Student Award". AF is entitled to make final decisions on the awards and revoke an award if actions of the recipient violate items and spirits in this article.
If there is conflict of interests, AF reserves the final rights to interpret this article. The decisions by GB on matters related to this award are final. AF bears no legal obligations to recipients of this award, USTC or concerning parties.
(7) Exemptions
Any exemption from the guidelines listed in this article and modifications concerning this award will have to be approved by 2/3 GB members. The Executive Committee (including Chair, Vice-Chair and Secretary) have the final veto rights to overturn such exemptions.
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